What action is required if a record modification is necessary?

The correct action when a record modification is necessary is to make the changes immediately and document them. This approach ensures that the updated information is promptly reflected in the system, which is crucial for maintaining accurate and current records. Documentation of the changes is also essential as it provides a clear audit trail, allowing for future reference and accountability regarding what modifications were made and when. Prompt updates are vital in any information management system, particularly in critical databases like the NCIC, where timely accuracy can impact public safety and law enforcement operations.

In this context, verifying with the original agency, acknowledging receipt of the original record, or storing the record as is would not fulfill the need for immediate action when a modification is warranted. Delays or inaction could lead to discrepancies and potentially jeopardize investigations or public safety decisions.