What does modifying a record entail?

Modifying a record involves making changes that can include both adding new information and deleting existing portions of the data. This process allows for the update of a record to ensure accuracy and relevance, which is crucial in maintaining the integrity of databases. In many cases, records need to be adjusted to reflect new facts or corrected information, making the ability to both add and delete data critical in record management practices.

Adding or deleting portions of data can also involve editing certain fields or aspects of a record to align with current standards or requirements. This capability ensures that the information remains up to date and useful for those accessing the records. The options related to deleting only data, changing formats, or transferring records to another agency do not encompass the comprehensive nature of what it means to modify a record, as they focus only on specific actions rather than the broader scope of updating the record in various ways.