When might you need to provide additional information for a record retrieval?

Providing additional information for record retrieval is often necessary when a state does not use an automated system. In such cases, records may only be accessible through manual searches, which can be more complex and time-consuming. Without an automated system, retrieving specific records may require detailed identifiers or context to ensure accuracy. This is because manual systems may lack the streamlined processes that automate searches, necessitating additional details to locate and verify the information required.

In contrast, states with automated systems typically have faster and more efficient processes for retrieving records, often allowing for more straightforward searches, which reduces the need for extra information. Outdated records and record age, while potentially complicating retrieval, do not inherently require more information in the same manner as the lack of an automated system does. Hence, the necessity for providing additional information strongly correlates with the operational status of the records system used by the state.